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Privacy Notice & Data Protection

Privacy Notice - Data Protection Act 1998

We collect information and hold personal information relating to our pupils and may receive information about them from their previous school, local authority and/ or the Department for Education (DfE). We use this personal data to:

• Support our pupils' learning;
• Monitor and report on their progress;
• Provide appropriate pastoral care; and,
• Assess the quality of our services


This information will include their contact details, national curriculum assessment results, attendance information2, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information. For pupils enrolling for post 14 qualifications,  the Learning Records Service1 will give us the unique learner number (ULN) and may also give details about your learning or qualifications.


For more information about young peoples’ services, please go to the Directgov Education and Learning page, link below.

We will not give information about our pupils to anyone without your consent unless the law and our policies allow us to do so.  If you want to receive a copy of the information about your son/daughter that we hold, please contact:

  • Mr Mark Adamson (Executive Headteacher),

     Swanton Abbott Community Primary School.

     Tel: 01692 538 246


We are required by law to pass certain information about our pupils to the Local Authority and the Department for Education (DfE).


DfE may also share pupil level personal data that we supply to them, with third parties.  This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.

Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data.  To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of data.

1 The Learning Records Service fits within the heart of the learner experience and is designed to support learners at all levels to access, manage and use their own achievement information - such as qualifications, awards or training received as they progress through education, training and lifelong learning.  The Learning Records Service, part of Information Management (IM) Services, provides shared services across the education sector. The Learning Records Service is built on the principle of collect once, use many times and used by all that are entitled to do so. It supports the whole of the education sector.
2 Attendance is not collected for pupils under 5 at early Years settings or maintained Schools as part of the census for the Department of Education.

Useful Links

For more information on how this sharing process works, please visit:

Useful Documents

If you are unable to access these websites, please contact the LA or the DfE as follows:


Local Authority - Norfolk County Council

Teresa Burdett,

Records & File Access Manager, Children’s Services,

County Hall, Room 22,

Martineau Lane, Norwich, NR1 2DL


Tel: 01603 223839


Department for Education

Public Communications Unit
Department for Education
Sanctuary Buildings
Great Smith Street


telephone: 0370 000 2288.